Jobs

Working at The Ostara Group

The Ostara Group is a full-service fundraising and strategic consulting firm based in Seattle. Founded in 2009, our goal is to help nonprofit organizations navigate complex fundraising and sustainability issues, address your day-to-day challenges, and bring your work and impact to new heights. We are fundraisers, coaches and leaders with decades of leadership and experience on the front lines of organizations in every nonprofit sector. As a team, we value hard work, an entrepreneurial spirit, integrity, and authenticity. We also value our connection to our team and our community. We work, play, volunteer, and celebrate together. 

The Ostara Group does not discriminate on the basis of race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy. The Ostara Group is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Washington State laws, regulations, and executive orders regarding non-discrimination and affirmative action. 

Open Positions

Senior Consultant

The Ostara Group seeks a Senior Consultant to participate in, lead, and manage projects with a wide variety of nonprofit organization clients. We are specifically looking for someone who can play a leadership role in Ostara’s grants service line in terms of both client-facing work and business development. This person will report directly to the Director of Grant Services, Brittany Kirk, and will:

  1. Lead grant-related consulting projects

Ostara's customized approach to grantseeking is tailored to each client so specific responsibilities will vary, but will usually include some combination of grant prospect research, grant strategy, budget development, grant writing, and grant reporting. This is a writing-intensive position, and a successful applicant will have demonstrated success as a grantwriter and fundraiser. The consultant will frequently support nonprofit staff, volunteers, and other Ostara personnel in writing and submitting grant applications, LOIs, reports, and attachments. Applicant must be skilled to conduct thorough and strategic research on prospective grant funders, and organize information in easy to use formats for clients. In all projects, the consultant will provide expert advice on all grant-related pursuits including but not limited to presentation of financial data, program evaluation, goal-setting, strategic planning, program design, and more. This may include supplying high-impact recommendations that contribute to the strategic goals of the client organization, or contributing to various strategy and tactical planning documents to guide fundraising process and track fundraising progress.

Our dynamic team-based approach is designed to support a fast-paced work environment that requires attention to detail, flexibility, and ability to problem-solve on the go. The Senior Consultant will work with multiple clients and team members, in project lead and supporting roles, at any given time. We expect all consultants to manage each project to success, including completion of deliverables. The ideal candidate will be a capable and inspiring manager of people, systems, and processes. We will assess your ability to maintain excellent communication with clients, ensuring their satisfaction with progress and final results. Successful applicants will be highly independent, self-motivated fundraisers with substantial experience in project management and research. Superior writing, grammar, and editing skills are mandatory, as well as the ability to maintain confidentiality while handling sensitive and private information. Applicant must also demonstrate a willingness to work in multiple locations, often at the offices of multiple clients and remotely, as well as impeccable scheduling and time management skills.

  1. Lead business development for Ostara’s grants service line

This person will support the work of the grants service line by identifying and cultivating potential clients with support from the Director of Grants Services and Director of Community Engagement. We are looking for someone who can artfully communicate Ostara’s competitive advantage and usher potential customers through the process of exploration, scoping, and closing contracts. The successful candidate will be people-oriented and able to sell the strategic work that we do, while still catering to the needs of each unique client. This consultant will also write and edit business proposals in response to inquiries by prospective clients. To help grow the grants service line over time, this person will cultivate and steward connections and relationships with staff and board leaders of past, current, and potential clients; develop, market, and teach workshops or presentations in their areas of expertise when opportunities arise at conferences or events; and/or generate content for Ostara’s online engagement of the nonprofit sector.

  1. Support the Director of Grant Services in planning for continued growth of the grants service line

This is a senior-level position, and will play a role in helping the Director of Grant Services assess team strengths and weaknesses, identify opportunities for growth, and plan for the future. There may be opportunities to move into a management role as the service line continues to grow; that movement will be dependent upon the Senior Consultant’s aptitude and willingness for personal and professional growth, and upon company priorities. Mentor, support, and otherwise contribute to the success of all team members, amplifying their talents for the benefit of the individual, the company, and our client organizations

  1. Contribute to Ostara’s company strategies as a member of the Senior Team

As a member of our senior leadership team, the Senior Consultant will participate actively and regularly in internal meetings, events, workgroups, task forces, and group trainings. We expect all members of the senior team to transfer expertise, insight and knowledge from one client engagement to the next, and to the rest of the Ostara team. We expect the Senior Consultant to stay aware of conventional and emerging trends and best practices in fundraising and nonprofit management. The person in this position may also participate in strategic planning for the long-term health of the company.

  1. Contribute to other non-grant-related consulting projects

While most of this consultant’s work will focus on providing hands-on grantwriting services and high-level grant strategy for nonprofit clients, we expect all Senior Consultants to have the ability and interest to work across service lines. Over time, this person may have the opportunity to participate in other types of projects including but not limited to strategic planning, development planning and assessment, campaign planning and counsel, and etc. Any skills in these non-grant areas are a bonus in this hiring process.

Required Skills and Qualifications

  • Seven to ten years of experience in nonprofit fundraising, including a minimum of three to five years of experience specifically in grant writing and reporting
  • Demonstrated success writing grant applications for small to mid-sized nonprofit organizations
  • Ability to write in a compelling and precise manner, even about topics with which you are not immediately familiar
  • Paramount attention to detail in all aspects of writing, editing, timelines, targeting grant eligibility and guidelines, and assessing impact, financial, and strategic information as it relates to grant work
  • Experience with and passion for research and organizing information
  • Desire to drive projects independently as well as closely collaborate on projects, depending on the circumstances
  • Sophisticated project management skills and the ability to juggle multiple tasks and responsibilities with ease, forethought, and accuracy
  • Critical thinker with strong patience, curiosity, and problem-solving skills
  • Exceptional organizational skills, including the ability to be punctual, consistently set and meet deadlines, and coach clients in building their time-management skills
  • Exceptional interpersonal and communication skills with individuals and groups of varying size
  • Poise and professionalism, and the ability to maintain a calm, positive attitude when facing unexpected circumstances, complications, or challenges
  • Ability to communicate directly and assertively while still being respectful of differences in opinion, culture, or work styles.
  • Willingness to solicit and utilize constructive criticism and guidance from both Ostara colleagues and clients regarding writing style, technique, and voice
  • An understanding of philanthropic culture or specific grant funders in the Northwest
  • Creativity, an entrepreneurial spirit, and flexibility
  • Strong familiarity with Word and Excel

Preferred Skills and Qualifications

  • Experience in a consulting setting; in the absence of relevant consulting experience, candidates must have strong aptitude for learning new systems and work styles
  • Expertise in a specific niche related to grantseeking including but not limited to campaign grants, nonprofit finances, program evaluation, federal grantseeking, and etc.
  • Expertise in an element of fundraising management outside of grants, such as campaigns, strategic planning, development plans, case statements, development assessments, or board governance
  • Experience working with diverse communities
  • Familiarity with Salesforce, Adobe, Google Docs, Dropbox, and fundraising CRM databases

Compensation

Ostara works hard to build and preserve a warm and supportive culture. This position is a full-time, position, with a salary range of $70,000-$90,000. This position is eligible for health insurance, PTO, an annual professional development stipend.

How to Apply

To apply, please send a cover letter, resume, and three writing samples to Brittany Kirk, Director of Grant Services, brittany@ostaragroup.com.

This position will be open until filled. We expect the start date for this position will be Monday, February 4, 2019.

We plan to conduct interviews in December. As part of this application process, you can also expect to complete a timed exercise that assesses your writing and critical thinking skills.




Operations Coordinator

Ostara seeks a full time Operations Coordinator to support our fast-paced, collaborative work environment. The position requires excellent attention to detail, thorough and timely execution, and sophisticated planning skills. You will work with team members at all levels of the company, and interface externally with our clients.

Applicant must be practiced at complex time, task, and project management, and must demonstrate significant strength and comfort in reliability, regularity, and routine – often helping others to maintain routine responsibilities in time tracking, business development, and event planning. The Operations Coordinator will frequently handle sensitive and private information, so sophisticated communication skills are very important to display at all times.

We are only seeking applicants with a strong interest in advancing their role in the operations side of our business. While a background in nonprofit fundraising and/or consulting can be very helpful in this position, and we welcome applicants who want to bring fundraising experience into this operations role, we do not aim to transition operations staff into a consultant role.

Ostara’s work space is shared among the entire team, so you will sometimes be working in a bustling office with meetings and conversations happening all day, and sometimes be working alone for an entire day. It is important that the applicant has the ability to work effectively in both types of situations.

In your cover letter, please let us know if you have deeper experience in office management, bookkeeping, sales, human resources, or other core administrative and business functions.

To be considered for this position, applicants must be able to start between January 21 and February 4.

Key Responsibilities:

  • Process proposal and contract paperwork
  • Send invoices and follow up on payment
  • Collaborate with bookkeeper on billing and payment systems
  • Support business development in partnership with Senior Team
  • Ongoing and regular database maintenance, improvements, and reporting
  • Conceptualize and write monthly newsletter, including collaborating with colleagues to contribute information
  • Support logistics and marketing/communications for Ostara programming such as trainings and workshops, open houses, Free Fridays, and company parties
  • Answer office phone, check messages daily
  • Take and share meeting notes at Senior Team and All Hands meetings
  • General, ongoing operations and logistics support regarding technology systems, scheduling, calendaring, triage general inquiries
  • Manage office supply and snacks inventory
  • General office cleanliness and presentability

In addition to internal operations work described above, the Operations Coordinator will be asked to contribute their unique perspective on our systems and tools to continuously heighten Ostara’s impact in the community.

Required Skills and Qualifications

  • A minimum of two years’ experience in an operations-oriented role
  • Sophisticated project management skills and the ability to juggle multiple tasks and responsibilities with ease, forethought, and accuracy
  • Paramount attention to detail in all aspects of finance, data management, project management, communications, editing, timelines, and systems thinking.
  • Exceptional interpersonal communication skills with individuals and groups
  • Desire to drive projects independently as well as closely collaborate on projects
  • Proven success in maintaining routine and regularity in business operations
  • Meaningful experience with all of the following platforms: MS Office, Salesforce, and social media platforms (including Facebook, Twitter, and LinkedIn)
  • Critical thinker with strong patience, curiosity, and problem solving skills
  • Ability to maintain a calm, positive attitude in challenging situations
  • Creativity, an entrepreneurial spirit, and flexibility

Desired Skills and Qualifications

  • An understanding of nonprofit fundraising and development in the Northwest
  • Significant experience with Salesforce and Salesforce customization
  • Experience in bookkeeping and payroll
  • Strong familiarity with Dropbox, DocuSign, Google Docs, Mailchimp, and Typeform
  • Experience with Adobe Photoshop and Illustrator
  • Proficiency with marketing strategies and tactics
  • Demonstrated success in prior, similar roles
  • Experience in consulting firms
  • Experience in small business

Compensation

Ostara works hard to build and preserve a warm and supportive team culture. This position is a full-time, exempt position, with a salary range of $50,000-60,000. This position is eligible for health insurance, PTO, meal and transportation reimbursements, an annual professional development stipend, and a membership to the People’s Memorial Association.

How to Apply

To apply, please send cover letter and resume to Ali Marcus, Partner & Managing Director, at ali@ostaragroup.com. Please include a work sample that you feel best demonstrates why you are a good fit for the role. Be creative about this sample and please make sure to include one. It helps give us a sense of your experience in the field as well as the way you think about your skills.

This position will be open until filled. Priority will be given to applications received by December 1, 2018. We expect the start date for this position will be between January 21, 2019 and February 4, 2019.


 

Director of Campaign Services

The Ostara Group seeks a Senior Consultant, Director of Campaign Services, to build our consulting practice with clients raising funds as part of capital and other campaign efforts. The ideal candidate will grow the existing campaign service line and manage projects with a wide variety of nonprofit organization clients. The successful candidate will be innovative and entrepreneurial, with deep experience in fundraising and nonprofit management. They will be creative and energetic, and show the capacity and willingness to lead, mentor, manage, and inspire both clients and Ostara team members.

The Director of Campaign Services reports directly to Partner, Vice President, Rebecca Zanatta. The ideal candidate will be a capable and inspiring manager of people, systems, and processes. They will be a skilled in individual giving, able to work at the strategic level of capital or major campaigns, and other fundraising work with equal ease.


As a Service Line Director, the Director of Campaign Services will:

  • Collaborate closely with the Vice President, Managing Director and other service line Directors to expand Ostara's ability to meet the community need in campaign-related support and counsel
  • Create a sustainable model of service in the campaign fundraising landscape
  • Raise awareness in the community about the innovative and unique campaign services Ostara offers
  • Help grow the firm, through business development for all service lines, by identifying and cultivating potential clients
     

As a member of our senior leadership team, the Director of Campaign Services will:

  • Participate actively and regularly in The Ostara Group’s internal meetings, events, workgroups, task forces and group trainings
  • Cultivate and steward connections and relationships with staff and board leaders of past, current and potential clients
  • Develop, market and teach workshops or presentations in their areas of expertise when opportunities arise at conferences or through partner organizations
  • Transfer expertise, insight and knowledge from one client engagement to the next, and to the rest of the Ostara team
  • Contribute expertise to the Ostara Brain Trust as questions and needs arise
  • Generate ideas for and/or write thought leadership content for Ostara’s online engagement of the nonprofit sector
  • Mentor, support, and otherwise contribute to the success of all team members, amplifying their talents for the benefit of the individual, the company, and our client organizations
  • Stay aware of conventional and emerging trends and best practices in fundraising and nonprofit management
  • Participate in strategic planning for the long-term health of the company
     

When leading a team or project, the Director of Campaign Services will:

  • Participate in business development, proposal writing, and editing to potential clients to secure projects and other business opportunities
  • Manage each project to success, including completion of deliverables
  • Maintain excellent communication with clients, ensuring their satisfaction with progress and final results or deliverables
  • Establish and maintain timelines for projects, including contract progress, schedules, and client needs
  • Define and drive custom strategy planning documents to guide campaign process and progress, including managing the production of documents by other team members
  • Work directly with multiple clients and develop client deliverables
     

Qualifications

A successful candidate will be an innovative and proactive campaign fundraising professional who is interested in using their skills and competencies to benefit a wide range of organizations, while continuing to grow professionally and actively learn from team members at all levels. Successful candidates must thrive in a team environment while maintaining independence and taking initiative in their own work.

In addition, s/he will have:

  • Minimum of ten years of fundraising experience, where five years have been as a chief development officer accountable to an executive director and board
  • Leadership role in more than one capital campaign or other major fundraising campaign
  • Demonstrated commitment to best campaign practices
  • Previous consulting experience a plus
  • Time management skills are paramount to thrive in this position. The candidate must be confident in their ability to self-manage on a daily basis, among a broad portfolio of clients, as well as monitor those they may be managing
  • A high degree of professionalism, confidence, sensitivity and integrity
  • Exceptional interpersonal and communication skills with individuals and groups of varying size
  • The ability to earn the confidence of a wide range of internal and external constituents, including other Ostara consulting staff, client staff, volunteers, board members, donors and prospects
  • Experience managing a team of one or more individuals, including staff and volunteers
  • Critical thinking skills, i.e., the ability to apply reasoning and logic to new or unfamiliar ideas, opinions, and situations
  • Excellent writing and communication skills
  • High degree of comfort and facility with technology, including donor relationship/CRM databases, and the Microsoft Suite
  • Creativity, an entrepreneurial spirit and flexibility
  • A bachelor’s degree in a related discipline or equivalent experience in the field
     

Compensation

Ostara works hard to build and preserve a warm and supportive culture. This position is a full-time, position, with a salary range of $80,000-100,000. This position is eligible for health insurance, PTO, stock options, an annual professional development stipend.
 

How to Apply

To apply, please send cover letter and resume to Rebecca Zanatta, Vice President, at rebecca@ostaragroup.com.

This position will be open until filled. We expect the start date for this position will be January 2, 2019.
 

Ready to discuss how we can work together?