Jobs

Working at The Ostara Group

The Ostara Group is a full-service fundraising and strategic consulting firm based in Seattle. Founded in 2009, our goal is to help nonprofit organizations navigate complex fundraising and sustainability issues, address your day-to-day challenges, and bring your work and impact to new heights. We are fundraisers, coaches and leaders with decades of leadership and experience on the front lines of organizations in every nonprofit sector. As a team, we value hard work, an entrepreneurial spirit, integrity, and authenticity. We also value our connection to our team and our community. We work, play, volunteer, and celebrate together. 

The Ostara Group does not discriminate on the basis of race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy. The Ostara Group is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Washington State laws, regulations, and executive orders regarding non-discrimination and affirmative action. 

Open Positions

Operations Coordinator

Ostara seeks a half time Operations Coordinator to support our fast-paced, collaborative work environment. The position requires excellent attention to detail, thorough and timely execution, and sophisticated planning skills. The position works with team members at every level of the company, and interfaces externally with our clients.

Applicant must be practiced at complex time, task, and project management, and must demonstrate significant strength and comfort in reliability, regularity, and routine. The Operations Coordinator will frequently handle sensitive and private information, so discretion is a must.

Key Responsibilities:

  • Process proposal and contract paperwork
  • Send invoices and follow up on payment
  • Collaborate with bookkeeper on billing and payment systems
  • Support business development by tracking leads in partnership with Senior Team
  • Ongoing and regular database maintenance, improvements, and reporting
  • Conceptualize and write monthly newsletter, including collaborating with colleagues to contribute information
  • Support Ostara programming events such as Open Houses and Free Friday scheduling
  • Answer office phone, check messages daily
  • Take and share meeting notes at Senior Team and All Hands meetings
  • General, ongoing operations and logistics support regarding technology systems, scheduling, calendaring, triage general inquiries
  • Manage office supply and snacks inventory
  • General office cleanliness and presentability

In addition to internal operations work described above, the Operations Coordinator will be asked to contribute their unique perspective on our systems and tools to continuously heighten Ostara’s impact in the community.

Desired Skills and Qualifications

  • A minimum of two years’ experience in an operations-oriented role
  • Significant experience with Salesforce and Salesforce customization
  • Paramount attention to detail in all aspects of finance, data management, project management, communications, editing, timelines, and systems thinking.
  • Exceptional interpersonal communication skills with individuals and groups
  • Sophisticated project management skills and the ability to juggle multiple tasks and responsibilities with ease, forethought, and accuracy
  • Proficiency with simple marketing strategies and tactics
  • Desire to drive projects independently as well as closely collaborate on projects, depending on company needs
  • Critical thinker with strong patience, curiosity, and problem solving skills
  • Ability to maintain a calm, positive attitude in challenging situations
  • Creativity, an entrepreneurial spirit, and flexibility
  • Strong familiarity with Dropbox, Docusign, MS Office, Salesforce, Mailchimp, Google Docs, Typeform, and social media platforms.
  • Experience in small business operational needs is strongly preferred
  • An understanding of nonprofit fundraising and development in the Northwest is highly beneficial

Compensation

Ostara works hard to build and preserve a warm and supportive culture. This position is a half time, hourly position, with rates ranging between $20-25/hr DOE. This position is not eligible for health insurance or PTO, but does come with an annual $250 professional development stipend. Over time, we expect this position to grow into ¾ or full time, at which point the position would be eligible for health insurance and PTO.

How to Apply

To apply, please send cover letter and resume to Ali Marcus, Managing Director, at ali@ostaragroup.com. Please include a work sample that you feel best demonstrates why you are a good fit for the role.

This position will be open until filled. Priority will be given to applications received by Friday, May 4, 2018. We expect the start date for this position will be Monday, June 18th.


 

Grants Consultant

Ostara seeks a full-time Consultant to focus on grant research, writing, management, and strategy. Our dynamic team-based approach is designed to support a fast-paced work environment that requires attention to detail, flexibility, and ability to problem-solve on the go. The Consultant will work with multiple clients and team members, in project lead and supporting roles, at any given time.

Applicant must be a highly independent, self-motivated grant-writer with substantial experience in project management and research. Superior writing, grammar, and editing skills are mandatory, as well as the ability to maintain confidentiality while handling sensitive and private information. Ostara's customized approach is tailored to each client so responsibilities will vary, usually including some combination of grant prospect research, grant strategy development, budget development, grant writing, and grant reporting. Applicant will be expected to follow Ostara style guidelines, and participate in the ongoing evolution of our best practices. Applicant must also demonstrate a willingness to work in multiple locations, often at the offices of multiple clients and remotely, as well as impeccable scheduling and time management skills.

In addition to client-facing work described above, the Consultant will participate actively and regularly in The Ostara Group’s internal meetings, events, workgroups and task forces. They will be asked to contribute from their perspective to the evaluation of project success and our ongoing operations as a company.

Skills and Qualifications

  • A minimum of three years’ experience in nonprofit fundraising, including a minimum of two years’ experience specifically in grant writing and reporting
  • Experience with and passion for prospect research and information organization skills strongly preferred
  • Experience in a consulting setting strongly preferred; in the absence of relevant consulting experience, candidates must have strong aptitude for learning new systems and work styles, as well as all of the skills described below
  • Paramount attention to detail in all aspects of writing, editing, timelines, targeting grant eligibility and guidelines, and assessing impact, financial, and strategic information as it relates to grant work
  • Ability to write in a compelling and precise manner, often for multiple clients/sectors at a time
  • Desire to drive projects independently as well as closely collaborate on projects, depending on the circumstances
  • Sophisticated project management skills and the ability to juggle multiple tasks and responsibilities with ease, forethought, and accuracy
  • Critical thinker with strong patience, curiosity, and problem solving skills
  • Exceptional organizational skills, including the ability to be punctual, consistently set and meet deadlines, and coach clients in building their time-management skills
  • Ability to maintain a calm, positive attitude in complicated, challenging situations
  • Willingness to solicit and utilize constructive criticism and guidance from both Ostara colleagues and clients regarding writing style, technique, and voice
  • Exceptional interpersonal and communication skills with individuals and groups of varying size
  • Creativity, an entrepreneurial spirit, and flexibility
  • Strong familiarity with Word, Excel, Adobe, Google Docs, Dropbox and CRM databases
  • An understanding of philanthropic culture in the Northwest is strongly preferred

Compensation

This position will be a full time, salaried position. The full salary range for a Consultant at Ostara is $50K to $70K. Ostara works hard to build and preserve a warm and supportive culture, and also offers a competitive benefits package including health insurance, 22 days annual PTO, $500 annual professional development stipend, and transportation and meal reimbursements.

How to Apply

To apply, please send cover letter, resume and three writing samples to Brittany Kirk, Senior Consultant and Grants Team Manager, at brittany@ostaragroup.com. This position will be open until filled. Priority will be given to applications received by April 20, 2018. The start date for this position is no later than Monday, June 25th.

Ready to discuss how we can work together?